Join Team Vanti – Leadership Team Coordinator

Title

Leadership Team Coordinator

Location

Central Birmingham

Job type

Full time/part-time; permanent

Delivering exceptional experiences for our clients and teams is at the heart of everything we do at Vanti. As a result, we’ve grown our client base and developed a world-class reputation in the industry. We’re now looking for someone to join the team to collaboratively work alongside the Technical Director (Raj) in supporting the delivery of key business objectives, workflows, tasks, and technical input to manage expectations for feasible time frames and responses.

A key part of this role will require you to work closely with Raj, the wider internal leadership and business improvement teams as well as key external clients to build effective communication streams and working relationships across the business. This role is essential to improve the capacity of the Technical Director and increase the effective use of their time and availability to focus their attention on the strategic objectives.

As the business develops through key stages of growth, you will help to fill key functions and shape roles to address these needs in the transition to new people being added to take on these roles full time.

In regards to a role title, we feel this could be classed as many different names! We’re not the biggest fans of titles that put you into a box, so here are a few that might correlate to the kind of roles we’re looking at: Project Coordinator; Business Analyst; Executive Assistant; Senior PA; Project Support, Junior Project Manager.

We expect you’ll spend much of your time:

Attending key meetings with the Director to provide context, understanding and to support follow-up actions e.g. project meetings, key client/partner meetings and leadership team and business improvement team meetings. Being on conference calls together to help capture and communicate actions to others in the business.

Managing the Director’s diary, including arranging, planning, reviewing and scheduling.

Daily catch-up calls/meetings with the Director.

Being a sounding board to help the Director articulate ideas and ways to communicate to others in the business.

Facilitating internal business meetings, capturing notes and key actions, setting up agendas, tracking actions with others in the team to ensure completion with time frames agreed.

Producing and collating information to communicate back to the business, and providing leadership updates, e.g.regular progress reports and updates.

Chairing/leading the business improvement meetings and supporting the output of business improvement team.

Collating and analysing information from various internal systems when required.

What your responsibilities will look like:

Swift and accurate handling, writing and replying (drafting where appropriate) of the Director’s correspondence.

Pro-actively ‘manage-up’ the Director and others in leadership & business improvement teams, to status check where they are with their objectives and chase for information as necessary.

To provide research material for background, writing briefing notes, analysis and research for solving problems in the areas for business improvement.

Documenting business processes, methodologies and SOPs.

Ensuring that travel, accommodation & full itinerary is arranged by the accounts team.

Be a spokesperson and make decisions on behalf for the Director in their absence.

Playing an active role in facilitating internal business meetings, capturing notes and key actions, and setting up agendas, tracking actions with others in the team to ensure completion with time frames agreed.

To provide research material for background, writing briefing notes, analysis and research for solving problems in the areas for business improvement.

Assist in the Director’s projects, general administration and other duties as required.

Increase the effectiveness of the Director’s time and availability to focus their attention on strategic objectives.

You should apply if:

You have a keen eye for detail, super organised with great communication.

You want to work with people who love what they do, every day and be part of a team who are continually sharing ideas with each other and learning.

You want to have the chance to impact the company’s growth and evolution.

Extra info:

The interview process will consist of an initial introductory telephone screen to get to know you a little more and to share more detail about the role. There will then be 2x face-to-face interviews which we try and do in one day, but where diaries prove a little tough to match up, we may have to spread these over different dates. Please advise us at the beginning on as much of your availability and preferences as possible.

If this sounds like something you want to know more about, please email Danniie, our Talent Coordinator at danielle.francis@vanti.co.uk and she’ll be happy to answer any queries or questions you may have.

Want to know more about working at Vanti?

Check out this info before you apply.

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